01 · For the Registrar
Less manual coordination, centralized workflow, request visibility and verification support.
Transcript Management
Turn the university transcript into a secure, verifiable digital academic record.
Connect your SIS, automate transcript workflows, and give learners secure record access.
EduTranscript by CertifyMe · Institutional academic-record infrastructure
The academic record stays rooted in the institution.
The institutional challenge
The transcript is one of the university's most important records. Managing it should not depend on manual workflows.
Requests often touch email, document preparation, printing or scanning, postage, follow-ups and repeated verification. Each hand-off adds work for registrar and student-service teams—and leaves learners asking about status.
Students and alumni need records at consequential moments: graduate admissions, employment, licensing, immigration, international study and credential evaluation.
A transcript request is not an isolated administrative transaction. It is part of the learner's academic and professional journey.
- Manual requests and email follow-ups
- Staff intervention and document preparation
- Printing, scanning and postage
- Repeated verification and fraud-check enquiries
- Status questions across fragmented systems
A connected process
One workflow from request to verified transcript.
CertifyMe helps universities automate transcript workflows, give students and alumni secure access to their academic records, integrate with existing student information systems, and issue transcripts that can be independently verified.
- 01RequestStudent or alumnus submits a transcript request.
- 02AuthenticateInstitution-defined identity and eligibility checks.
- 03ProcessRegistrar reviews and handles the request.
- 04GeneratePrepare from institution-approved academic data.
- 05SignApply the appropriate digital security method.
- 06DeliverProvide access to the learner or intended recipient.
- 07VerifyRecipient checks the issuer, subject and integrity.
The institution sets eligibility, review and authentication requirements. A product explainer is available from CertifyMe's EduTranscript channel.
Registrar operations
Give the Registrar one place to manage transcript requests.
A centralized institutional workflow can bring request review, approval, processing, dispatch and status visibility into one operating path—reducing manual coordination across teams.
Keep incoming requests, student information and request details together, with visibility into the processing state and delivery state.
- ReceiveRequests enter the configured process.
- ReviewStaff check information and eligibility.
- ApproveInstitutional authorization comes first.
- ProcessPrepare the approved academic record.
- DispatchMake the transcript available as configured.
- TrackFollow processing and delivery status.
Student and alumni portal
Let students and alumni manage transcript requests without unnecessary Registrar intervention.
A student-facing portal supports requesting, status updates, notifications, access and sharing. The university determines access eligibility and the details of its process.
- Request
- Track
- Receive
- Access
- Share / verify
Students can view and download issued records, then share a secure link or verification code with their chosen recipients.
Access over time
Academic records should be available when the learner needs them.
Graduates may need an official academic record long after leaving campus. Secure digital retrieval can reduce the need to begin every request from scratch, subject to institutional access and retention policies.
- Student
- Graduate
- Alumni
- Professional
One institutional record, available when needed—within the access, privacy and retention rules the university sets.
Trust starts with the issuer
A transcript is valuable because the institution stands behind it.
Paper and digital records can be misrepresented or changed. Verifiable issuance helps recipients assess provenance and integrity without treating any single control as proof of everything.
- Institution
- Academic record
- Digital transcript
- Security / signature
- Verifier
Identity association, recipient-controlled access and cryptographic signing address different risks. Together, the appropriate controls help recipients establish provenance and detect tampering.
Premium capability · recipient identity
Bind the transcript to the right person.
Premium ID-based tagging associates a transcript with a supported primary identifier. Institutions can use supported identity references, such as a passport reference, to strengthen the connection between the record and its intended recipient.
Identity association helps connect a person to a record; it does not independently prove every aspect of transcript authenticity. Institutions choose the identifiers and process appropriate to their policy.
Identity association
TRANSCRIPT→PROTECTED
IDENTITY REFERENCE→INTENDED
RECIPIENT
IDENTITY REFERENCE→INTENDED
RECIPIENT
Connect the academic record with its intended recipient.
Recipient-controlled access
Add recipient-controlled verification when it matters.
An OTP step can ask a student or alumnus to authorize access before a verifier receives a transcript. It supports recipient authentication and consent; it is not a cryptographic check of the document itself.
- Requester
- OTP
- Student / Alumni
- Consent
- Access
Document integrity
Make transcript tampering detectable.
A cryptographic signature provides integrity and issuer-authenticity evidence for the signed document. It does not, by itself, establish every aspect of recipient identity.
ORIGINALInstitution-approved transcript
SIGNCryptographic signature
ISSUESigned document
VERIFYCheck the signature
RESULTCompare integrity
MATCHSignature check matches; document integrity is supported.
MISMATCHIntegrity check failed or document changed; investigate with the issuer.
A mismatch indicates an integrity failure or alteration; it does not automatically establish fraud. Issuer and recipient checks remain distinct.
For employers and institutions
Let employers and institutions verify transcripts without calling the Registrar.
A verification experience gives third parties a direct way to check the information presented and its institutional provenance.
- SubmitUpload or enter verification information.
- VerifyCheck the available issuer and integrity evidence.
- ReviewAssess the result and relevant details.
WHO ISSUED IT?·WHO WAS IT ISSUED TO?·HAS IT BEEN ALTERED?
Review issuer authority, the named recipient and signed-document integrity as separate checks. Verification uses issuer keys and applicable status resources.
Choose the appropriate control
Verification methods answer different questions.
Institutions configure a verification model to fit their requirements. These methods are complementary options—not mandatory steps for every transcript.
| Method | Primary purpose |
|---|---|
| Credential ID / Verification Code | Find the institutional record |
| QR / Secure link | Access the verification experience |
| ID-based tagging | Associate the record with its intended recipient |
| OTP | Recipient authentication or controlled access |
| Cryptographic signature | Document integrity and issuer-authenticity evidence |
| Verification portal | Third-party validation |
| Signed Open Badge / Verifiable Credential | Structured credential verification, where applicable |
Read more about digital credential verification and the CertifyMe REST API.
Keep the source of truth
Keep the university's source system. Modernize what happens around it.
The SIS remains the institutional source of truth for student, course, grade, credit and academic-history data. EduTranscript can connect to university SIS systems through REST API integration, with scope defined for the institution.
Keep academic data in the system your university already trusts. Our team works with you to define the integration scope, record mapping and institutional workflow.
- 01UNIVERSITY SISStudent · courses · grades · credits · academic history
- 02CERTIFYME / EDUTRANSCRIPTTranscript management workflow
- 03DIGITAL TRANSCRIPTPrepare, deliver and verify
Institution-scoped connection
Turn transcript processing into a system workflow.
Where academic data is available in the institution's SIS, a REST API connection can support a workflow without relying on manual re-entry at every hand-off.
- 01UNIVERSITY SISInstitution-approved academic data
- 02REST APIConnection scoped to institutional requirements
- 03CERTIFYMETranscript request and processing workflow
- 04DELIVERY & VERIFICATIONSecure transcript access and checks
Institution-to-institution exchange
Move academic records between institutions with less friction.
A verified digital transcript can help support admissions, transfer, graduate education, employment and credential evaluation. Its provenance remains connected to the issuing institution; acceptance is determined by the receiving organization.
- Institution A
- Verified transcript
- Institution B
A lasting institutional relationship
The Registrar's relationship with the learner does not end at graduation.
Alumni may need transcripts for a new role, further study or professional evaluation years after graduation. Transcript infrastructure can continue to support secure access, request tracking, retrieval, verification and sharing.
- Current student
- Graduate
- Alumni
- Career
- Further education
Institutional protection
Academic records require institutional-grade protection.
Protect sensitive learner information with encryption, role-based access and audit logging. Backup and recovery support continuity, while corrections and reissuance remain part of institutional record stewardship.
CertifyMe is designed to support institutional privacy and compliance requirements, including the considerations universities address under GDPR, FERPA and COPPA. Each institution must assess applicable law, policy, permissions and consent in its own context.
Review security and privacy practices with your IT and academic-governance teams.
Standards-based credential infrastructure
A transcript can become part of the modern credential ecosystem.
Connect the academic record with a standards-based credential strategy that supports structured data, portability and verification.
- Traditional transcript
- Digital transcript
- Verifiable credential
- Learner record
- Skill Passport
Structured and portable
Open Badges 3.0 and W3C Verifiable Credentials support structured, machine-readable achievements and independent verification in supported credential formats. Choose the representation appropriate to your institution and receiving systems.
Explore digital credential infrastructure or see Skill Passport.
The digital transcript provides academic detail. A standards-based credential adds structured verification data, helping that achievement connect with learner records and Skill Passports.
From transcript to connected achievement
The transcript is one layer of the learner record.
The transcript remains the authoritative academic record. CertifyMe can connect it with other verified achievements and skills to create a broader learner record.
TRANSCRIPT
Courses · grades · credits · academic history
DIGITAL CREDENTIALS
Certificates · badges · achievements
SKILLS
Skills · competencies
EXPERIENCES
Projects · internships · activities
Bring these distinct sources of achievement together in a Comprehensive Learner Record, while preserving the transcript's academic authority.
Institution-configured mapping
Academic records describe what was studied. Skills help describe what was developed.
As a wider CertifyMe platform connection, institutions can map learning outcomes to skills and taxonomies such as ESCO, O*NET or their own skill frameworks.
The mapping is configured by the institution. CertifyMe does not automatically infer skills from arbitrary courses or grades.
- 01COURSEApproved learning context
- 02LEARNING OUTCOMEDefined by institutional curriculum
- 03SKILLInstitution-configured relationship
- 04TAXONOMYESCO · O*NET · institutional framework
- 05LEARNER RECORDConnected evidence and context
- 01ACADEMIC RECORDInstitution-approved learning history
- 02CREDENTIALSVerified achievements
- 03SKILLSConfigured skill relationships
- 04LEARNER RECORDConnected evidence
- 05WORKFORCE INTELLIGENCEWider platform context
The wider platform
Connect academic achievement with the world beyond the university.
When institutions choose to connect these layers, workforce intelligence can add context around occupations, jobs, employers, locations and skill demand.
CertifyMe's Job Engine brings occupations, jobs, employers, locations and skill demand into that institutional view—helping university teams connect academic achievement, verified skills and workforce context.
Where transcript management fits
Six layers connect institutional achievement to learner opportunity.
The first three layers form the core transcript infrastructure. Later layers represent configured connections across the wider CertifyMe platform.
- Student information system
- Transcript management
- Verified academic record
- Digital transcript
- Verification
- Comprehensive Learner Record
- Skills
- Workforce intelligence
01PRESENTATION & ACCESS
Transcript and credential access
02STANDARDS & INTEROPERABILITY
Open standards, where applicable
03VERIFICATION & TRUST
Identity association, signatures and verification
04SKILL TAXONOMY ALIGNMENT
Academic achievements mapped to skills
05COMPREHENSIVE LEARNER RECORD
Transcript, credentials and experiences
06WORKFORCE INTELLIGENCE & OPPORTUNITY
Skills connected to workforce context
A modern operating model
Move from scattered hand-offs to a connected transcript workflow.
FRAGMENTED PROCESS
- Student requests transcript
- Manual processing and follow-up
- Email, PDF or physical dispatch
- Registrar handles verification calls
- Record remains isolated
CONNECTED INFRASTRUCTURE
- Student or alumnus makes digital request
- Automated workflow with institutional review and approval
- Secure transcript prepared from approved data
- Digital delivery and verification for recipients
- Foundation for broader learner record
- Configured skills and workforce context
Institutional value
What modern transcript infrastructure changes for the university.
Designed for the offices that own academic records, technology, learner experience and institutional trust.
02 · For IT
SIS integration, REST API connection, standards where applicable and a security-minded architecture.
03 · For Students and Alumni
Self-service requests, status tracking, secure access and sharing when records are needed.
04 · For Employers and Institutions
Direct verification options and clearer issuer provenance to support record review.
05 · For University Leadership
Less administrative friction, an improved learner experience, academic-record integrity and a foundation for modern learner records.
EduTranscript by CertifyMe
Modernize the academic record without replacing the systems that already run your university.
CertifyMe brings transcript requests, processing, delivery and verification into a modern digital workflow—while creating a foundation for secure, interoperable learner records.