Transcript management · Higher education

Digital Transcript Management for Modern Universities

Turn academic records into trusted, verifiable digital transcripts.

CertifyMe helps universities digitize the complete transcript lifecycle — from student request and institutional approval to secure delivery and independent verification.

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Institution-led records, with a better route to the learner.

Institution-approved record CertifyMe illustration showing a student accessing a digital academic record Ready to verify
  1. University
  2. CertifyMe
  3. Digital transcript
  4. Verification

The record matters beyond the file

A PDF is not a modern academic record.

Traditional paper, email and PDF workflows can leave students waiting while staff coordinate requests, approvals and delivery. Copied or altered documents are hard for recipients to assess, often leading to another call to the registrar.

Modern transcript management keeps the university in control while giving approved records a secure digital route to students and the people they choose to share them with.

Manual requestsDisconnected stepsRecipient follow-upAdministrative load

A complete institutional workflow

From request to a record that can be checked.

Move the academic record through the right hands, then keep it useful after it leaves the registrar's office.

  1. 01

    Student request

    Students request a transcript through a digital self-service experience.

  2. 02

    Institutional review

    Authorized staff review record details and apply the university's process.

  3. 03

    Approval

    Role-based administration supports controlled approval before issuance.

  4. 04

    Digital issuance

    Issue an institution-branded transcript individually or in batches.

  5. 05

    Secure delivery

    Give learners a digital record they can access and share with intended recipients.

  6. 06

    Independent verification

    Recipients can check the issuer and record integrity through a verification experience.

  7. 07

    Lifecycle management

    Maintain an auditable workflow for status changes, revocation where applicable, corrections and reissuance.

Institutional approval stays central to the record.Explore CertifyMe for higher education
CertifyMe artwork representing university transcript administration
A workflow designed around institutional review, issuance and record stewardship.

Transcript management, in practice

The work of issuing records, brought into one flow.

Coordinate student requests and staff administration within a connected digital credential platform — not a standalone PDF generator.

  • Digital transcript issuance and student requests
  • Configurable approval and automated processing workflows
  • Individual and batch issuance
  • Secure digital delivery and student access
  • Verification, status and reissuance workflows
  • Institutional roles and audit logs
  • Multilingual record experiences
  • Requests, delivery and verification reporting
Explore administrator roles Credential analytics

Designed to fit the institution

Connect the records you have to the credentials learners need.

Workflows can be configured around the university's system landscape. Connect through documented interfaces rather than assuming every campus runs the same stack.

Institution systems

University source

SISERPLMSStudent portalRegistrar systems

Academic data and existing campus workflows.

Credential infrastructure

CertifyMe

Transcript managementCredential issuanceVerificationAPIsWebhooksEnterprise SSO

Configured integrations, API and webhook workflows support the institution's implementation.

An institution-issued outcome

Verified academic record

Digital transcriptDegreeCertificateDigital badge

Digital records ready for learner access and recipient verification.

Integration scope depends on your systems and implementation. Review integration options or explore the API.

More than a transcript

A transcript is one part of the learner's academic record.

Universities can connect transcripts with degrees, certificates, badges, micro-credentials, co-curricular achievements and internship records in a broader Comprehensive Learner Record. The institution remains the source of record; skills stay connected to reviewed achievements and their context.

  1. Academic record
  2. Digital transcript
  3. Verification
  4. Degrees & credentials
  5. Comprehensive Learner Record
  6. Institution-reviewed skills
  7. Skill Passport
  8. Career identity
Explore Comprehensive Learner Records

Explore the SkillStory Skill Passport

DegreesCredentials SkillStory Skill Passport visual representing a learner's connected achievements Verified skillsAcademic record

Academic record verification

Academic records recipients can verify.

Give receiving universities and employers a direct way to check who issued a transcript, whether its signed content is intact and its applicable credential status.

Your university remains the source of academic authority. Recipients follow the verification link to check the record, reducing routine confirmation requests to your registrar.

See How Verification Works
Platform standards Open Badges 3.0 issuer CLR 2.0 issuer and displayer 1EdTech registry
  1. Issuer authorityWho issued the credential
  2. Cryptographic integrityWhether signed content is intact
  3. Credential statusReview any applicable status information

A better handoff, both sides

Students get access. Registrars keep control.

The workflow serves the people requesting the record and the teams accountable for issuing it.

CertifyMe artwork representing a student accessing academic records

For students

A digital route to request, access and securely share institution-issued records.

  • Request records online
  • Access and download a digital transcript
  • Share with another university or employer
Transcript administration symbol

For registrars and administrators

Centralized controls for the work behind each approved academic record.

  • Route review and approval
  • Issue at individual or batch scale
  • Track activity with logs and reporting
  • Retain issuer authority and branding
Institutional credential branding controls

The institution remains the issuer

An academic record should look and feel like it came from your university.

Carry institutional identity through the transcript experience, from the credential itself to learner-facing delivery and the verification page.

University logo and coloursBranded credential pagesBranded email deliveryCustom domain optionsInstitutional verification experienceRole-based administration
Explore institutional branding

Operational visibility

Keep track of requests and issued records.

Follow requests through issuance, delivery, learner access and verification. Credential sharing and engagement reports help teams understand how students use their records.

Explore credential analytics
RequestsIncoming student demand
IssuanceRecords issued and delivered
AccessClaims and learner access
VerificationRecipient verification activity

Available reporting depends on the configured credential workflow.

Built for connected credentials

One platform for a wider academic record.

Transcript workflows sit alongside institutional credentials and learner records, so universities can develop a connected strategy at a pace that fits their governance and systems.

TranscriptsDegreesCertificatesBadgesCLR

University teams using CertifyMe's credential platform include:

University of Europe Harvard DCU
Explore digital credential infrastructure

Read how a university built a connected credential and skills layer around its existing workflows: university executive education case study.

Implementation and trust

Start with your systems, governance and record policy.

Discuss access roles, system interfaces, record formats and verification requirements with the CertifyMe team. Review security information as part of your institution's due diligence.

Review security and compliance information

For an overview of institutional use, visit CertifyMe Higher Education.

Transcript workflow walkthrough

See CertifyMe in action.

Watch the EduTranscript product explainer to see how a digital transcript experience can support learners and institution teams.

Watch the transcript demo on YouTube

Questions from university teams

Transcript management, explained.

How requests, verification and connected academic records work for your institution.

What is digital transcript management?

Digital transcript management connects student requests, university review and approval, issuance, delivery and verification in one record workflow. The university remains responsible for the academic information and who can access it.

How do universities issue digital transcripts?

Authorized staff review academic data and approve the transcript before issuing it through CertifyMe. Institutions can issue records individually or in batches and configure the process around their academic policies.

Can CertifyMe integrate with our student information system?

CertifyMe supports configured workflows with institutional systems through documented integrations, APIs and webhooks. The available approach depends on your systems and implementation; integration scope should be reviewed with the CertifyMe team.

Can students request transcripts online?

EduTranscript supports online requests through an institution's transcript portal. Students can access issued records, download them and share them with recipients through the university's configured workflow.

How are digital transcripts verified?

Recipients use the record's verification link or code to review issuer information and the supported integrity and status checks. Cryptographic checks use issuer keys and applicable status resources; the university remains the authority for the academic record.

Can transcripts carry our university's branding?

Yes. Transcript formats and credential pages can carry your institution's identity. Branded email, verification pages and custom-domain options can be included in the agreed implementation.

Can we manage degrees and certificates alongside transcripts?

Yes. CertifyMe supports degrees, certificates, badges and other institutional credentials alongside transcript workflows, so teams can manage different award types within a connected credential strategy.

Are CertifyMe credentials interoperable?

CertifyMe's wider platform supports standards-based credentials, including Open Badges 3.0. For transcripts, agree the export format and test it with the intended receiving system. Format support and recipient acceptance determine how a record can be exchanged.

Can transcripts become part of a Comprehensive Learner Record?

A transcript can contribute academic achievements to a broader Comprehensive Learner Record alongside certificates, badges and co-curricular records. Institutions define which records and reviewed skill relationships to include; the transcript remains the authoritative academic record.

How does CertifyMe support transcript verification after issuance?

Verification connects the issued record with issuer information and applicable status checks. Institutional teams can manage corrections, reissuance and supported status changes. Record retention, issuer-key access and continuity are part of the implementation plan.

Review integrations · Explore the API

For university leadership, registrars and IT teams

Modernize your university's transcript experience.

Give students faster access to their academic records while giving registrars a secure, scalable and verifiable transcript workflow.

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